The UK Legalisation Office (part of the Foreign, Commonwealth and Development Office) will now be able to receive documents digitally and will issue electronic ‘e-Apostille’ certificates enabling a quicker, cheaper and more efficient service for thousands of people around the globe.

A legalised document is needed in many international transactions including overseas working visas and managing property. Currently customers send their physical documents to the UK Legalisation Office by post or courier and receive the documents back several days later with a paper certificate, known as an Apostille, attached.

The first UK e-Apostille was issued on 15 December 2021 as part of a pilot initiative. The option to apply for an e-Apostille will now be opened up to more customers.

Secure digital process

Applicants will be able to quickly upload digital documents instead of posting them. Documents must be signed using either an Advanced Electronic Signature, or a Qualified Electronic Signature, which offer high levels of validation.

The Apostille is issued as an attachment to a PDF, with the document/s the certificate relates to also attached. Both the overarching PDF and the Apostille attachment are digitally signed by the Legalisation Office to ensure integrity. The electronic signature/s of the public official/s within the customer’s document/s are also preserved.

Customers will still have the option of a paper Apostille, and a small number of documents (such as police record documents) will continue to require a paper-based Apostille for specific security reasons.

Chris Ward, Head of Public-facing Services, Foreign, Commonwealth and Development Office, said:

This is an exciting development which will provide a much more efficient user experience.

A digital Apostille solution has been many years in the making, but this new system is capable of providing a fully digital service.

We want to continue to provide the best possible service to our customers and will develop the system further to meet a range of user needs.

Michael Lightowler, Notary Public and Member of the Notaries Society of England and Wales said:

The process is straightforward and efficient.

Obvious benefits are speed of turnaround and lack of need to use paper and post or couriers, all of which also reduces costs.

Record keeping is simpler, with my digital files saved directly to a folder once the e-Apostille is added, instead of a time consuming document scanning step.

The e-Apostille service offers benefits to international trade and commerce in terms of security and convenience. It will also help to reduce the environmental impact of circulating hard copy public documents around the world.

International acceptance

UK e-Apostilles have been accepted by authorities in Italy, the Netherlands, Panama and the Philippines.

Under an international agreement over 100 countries that are signed up to the Apostille Convention should equally accept e-Apostilles. Users are advised to check the requirements of the organisation or individual that has requested the Apostille before they apply.

Overseas authorities can view an e-Apostille using a PDF reader. They can check all UK Apostilles, including the new e-Apostilles, by entering a reference online.

Mr Chair,

I am delivering this statement on behalf of Albania, Iceland, Moldova, Norway, Ukraine, the United Kingdom and my own country Canada, who wish to add their voices to those marking the two-year anniversary of the deeply flawed and fraudulent presidential election in Belarus. The Moscow Mechanism report in 2020 and UN Special Rapporteur’s investigations have found compelling evidence of a campaign of severe repression across all parts of Belarusian society which took place before, during and after the August 2020 Presidential Election.

The 2020 Moscow Mechanism report described “overwhelming evidence that the presidential elections of 9 August 2020 have been falsified and that massive and systematic human rights violations have been committed by the Belarusian security forces in response to peaceful protests and demonstrations.”

The report made 65 recommendations to the Belarusian authorities, including new Presidential elections, an immediate end to the violence and release of all those illegally detained, an independent oversight mechanism on detention conditions, and an investigation into all allegations of torture.

However, two years on, civil society has been decimated and independent media quashed. Belarusian people have faced arbitrary arrest and detention – with over 1,300 political prisoners now detained, steadily growing in number since 2020. There are credible reports that some detainees have been subjected to torture. The regime has pursued politically motivated, unfair trials, has extended the use of the death penalty to include ‘attempted’ acts of terrorism, has prevented Belarusians from leaving the country, has undertaken trials in absentia, and failed to meet international standards when conducting a constitutional referendum.

The Belarusian authorities have had ample opportunity to end their attacks on the freedoms of their citizens, to release those detained on spurious political charges, and to undertake the fresh elections needed to enable the Belarusian people to decide their own leaders and their own future. Recommendations and evidence of wrongdoing from the UN Special Rapporteur, from the OSCE Moscow Mechanism, the International Civil Aviation Organisation (ICAO) and the International Labour Organisation’s (ILO) Commission of Inquiry have been consistently ignored by the regime.

Instead, two years on from the fraudulent elections, the regime now seeks to curtail the freedoms of the people of neighbouring Ukraine through facilitating Russia’s illegal invasion of their country. This support to Russia’s provided by the Lukashenko regime has served as an excuse to racket up repression on those Belarusians standing up against the war.

We will continue to hold the Lukashenko regime to account for their human rights violations and continued support to Russia’s illegal war. This includes through targeted sanctions packages and support for accountability measures. It is a false narrative that sanctions are provoking a global food crisis. It is, in fact, Russia’s illegal invasion of Ukraine that impacts upon global food security. Firm action must be taken to deter the Lukashenko regime from their violations of the human rights and fundamental freedoms of Belarusian people, and its reckless support of Russia’s illegal invasion.

We continue to stand in solidarity with the Belarusian people, condemn the regime’s continued human rights violations, and strongly urge the Belarusian authorities to release all political prisoners, immediately and unconditionally.

In conclusion, Mr Chair, we again urge decision-makers in Belarus to reconsider their current course of action, to cease their support of Russia’s illegal invasion of Ukraine, and to seek to proactively address the recommendations made in the Moscow Mechanism report.

We stand committed and ready to support the democratic rights of the Belarusian people – genuine and inclusive dialogue is the bedrock to democracy – and we invite Belarusian authorities to engage with the Belarusian people.