Guidance: The Private Rented Property minimum standard – landlord guidance documents

The Energy Efficiency (Private Rented Property)(England and Wales) Regulations 2015 establish a minimum level of energy efficiency for privately rented property in England and Wales. This means that, from April 2018, landlords of privately rented domestic and non-domestic property in England or Wales must ensure that their properties reach at least an Energy Performance Certificate (EPC) rating of E before granting a new tenancy to new or existing tenants. These requirements will then apply to all private rented properties in England and Wales – even where there has been no change in tenancy arrangements – from 1 April 2020 for domestic properties, and from 1 April 2023 for non-domestic properties.

Original version of the Regulations

The Regulations were subsequently amended in June 2016 to postpone the dates on which the Private Rented Sector Exemptions Register will open to domestic and non-domestic landlords.

The domestic property regulations will be enforced by Local Authorities. The non-domestic property regulations will be enforced by Local Weights and Measures Authorities.

These guidance documents are aimed at landlords, Local Authorities, Local Weights and Measures Authorities and others with an interest in the private rental sector, such as letting agents and other property management service providers. The documents provide guidance and advice on:

• Scope of the regulations: the steps a landlord should take to determine whether their property is covered by the regulations, and the steps they should take to ensure their property complies with the minimum level of energy efficiency;
• Relevant improvements: how a landlord can identify appropriate energy efficiency improvements for their property;
• No-upfront Cost Funding (domestic only): how a landlord can investigate availability of no-cost funding to cover the cost of improving a domestic property;
• Cost effectiveness (non-domestic only): how a landlord can determine whether particular improvements would be cost effective to install in a non-domestic property;
• Exemptions and exclusions: the exemptions framework and the steps a landlord should take to register a valid exemption;
• Enforcement: the enforcement framework and the options open to enforcement authorities when policing compliance with the minimum standards, including information on fines and other penalty options;
• The appeals framework: landlord appeals will be heard by the First-tier Tribunal, part of the court system administered by Her Majesty’s Courts and Tribunals Service; the guidance discusses the steps a landlord will need to take to lodge an appeal, and how that process will be managed.

The National PRS Exemptions Register

If a landlord believes that an EPC F or G rated property they let qualifies for an exemption from the minimum energy efficiency standard, that exemption must be registered on the PRS Exemptions Register – a self-certification database.

Detailed information on exemptions criteria is set out in the published guidance. A summary of exemptions types and the evidence requirements is also available.

Landlords (or a landlord’s agent) can register an exemption.

If Assisted Digital support is required to register an exemption please get in touch by email PRSRegisterSupport@beis.gov.uk or call the digital helpline on 0333 234 3422.

The Assisted Digital service provides digital support in lodging an exemption on the register, but it is the responsibility of the landlord to ensure that their property meets the eligibility criteria for an exemption. The service is not able to provide advice on whether individual properties meet the criteria for an exemption.

Members of the public can search the Exemptions Register for details of exempt properties.

Members of the public can search the Exemptions Register for details of penalty notices issued by enforcement authorities.